In the wonderful world of Careers Information Management things are never the same 2 years running, it’s what makes it a great place to work. When it comes to making plans it can make it a little challenging!
So when we were told less than a year ago that we would be moving to a new location I never thought it would be easy.
We had a few expectations and assumptions
- We would not be consulted, the architect would do whatever they wanted and we would end up with an unusable space.
- We would not be trying to move at the busiest time of year – because that would be a bit silly.
- Once we had a plan it would be a simple matter of packing up and moving over.
- We wouldn’t move exactly as we are there would be some adaptations to make and a certain amount of slimming down of resources to fit a smaller space.
- We would have some say over basic things like shelving and display units.
- At least our information staff team have been here a while so the transition should be easier than having to train new staff.
- There has been loads of consultation, meetings coming out of my ears – great!
- We seem to have come to compromises on some things but have lost other battles. (We shall have to see how it pans out when we open.)
- Yes you guessed it, we are due to move around freshers week. So not busy at all !
- Packing is the least of our issues, we now need to rebrand, reformat and reprint over 40 publications with 1 month to go!
- We have had to make tough decisions on what resources to keep and how we will display them.
- We will have to see when we get in what shelving there is and order more if we need it, things are not set in stone and we can adapt as we go along.
- Two staff have left the team and we are now in the middle of recruiting for new staff with the clock ticking!
- Get a sense of humour fast! It’s not going to be plain sailing so just deal with it and laugh. (try not to laugh hysterically!)
- Keep records of all correspondence so that you know who agreed to what and when.
- It’s not going to be perfect immediately.
- It’s not going to be like it was.
- You are not going to please everyone.
- Expect the unexpected.
- Take small steps – you can’t do everything at once.
- Stay positive and take your team on the journey with you.