Tag Archives: space

Is it Geeky to use your careers service?

Recently a student was overheard calling another student a geek for talking to Careers staff.  It was probably a lighthearted comment amongst friends but it rather illustrates a PR problem.

It’s just not cool to be seen getting help from Careers, or probably from anyone amongst certain demographics.

Stealth tactics are needed!

This year we were asked to put on an employability week, no problem!
Apart from the fact that the research showed that students don’t like the words employability or careers.  The word future though, was apparently less dull or scary!

The upshot was MyFutureFest, a week of events around looking at future options centred around a giant Teepee.

Cunning isn’t it, no mention of careers and the lure of a festival vibe.  Marketing was primarily done via social media but to be fair you could hardly miss the Teepee!

The Teepee was packed, the freebies went like hot cakes and the lure of free coffee and cake in exchange for a few conversations with the people in the tent seemed to work a treat.

We had a # tag for the event to monitor chatter – though to be fair it was mainly us chatting. We did get a few nice comments though:

  • FREE CAKE 😀 and a cool teepee x
  • HAPPINESS : defined ! @ organised by I appreciate my Careers Service efforts at Uni. 🙂

The fringe events did well too and we saw a steady trickle of referrals up to Careers.

Overall effectiveness, well it’s hard to tell any long-term effects, but we hope the “do something” message came across.

Now we need to apply some creativity to our other marketing to make students take careers information, and even more importantly read it and take appropriate action.

 

 

 

 

 

 

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The debrief… 6 weeks on

Overall students seem to love the look of the new office and the building we are in is a focal point on campus.

The Atrium consists of two zones: An open area filled with comfy seating and a “business” area where the services, libraries, and appointments happen. Archways lead from one to the other.

We and the students are learning how to use the two spaces effectively.

Easy wins

  • It’s easy for students to find, we don’t have to have lengthy conversations giving directions.
  • There are lots of lectures in the building and a large refectory so there is passing trade.
  • We have a display area on the ground floor for employer directories and guides – they go like hot cakes!

Challenges

  • There is nothing on the outside of the building telling students we are here so we are still relying on students seeking us out.
  • Many students don’t need to use this building.
  • We are on the 1st floor so you need to be motivated to find us.

Changesdesk

We have more involved conversations – the low desk and seating make it conducive for students to sit and chat to us.

The casual icebreaker conversations have disappeared. We no longer get masses of students coming in asking about part-time jobs and national insurance numbers.   It’s odd because we were not exactly on the main thoroughfare before (or so we thought) but it seems that casual conversations are not worth going up stairs.

We have swivel screens so we can now demonstrate the website and booking systems, it makes it so much easier to explain how to do things.

The future:

  • As the other services we share the Atrium with ramp up their offer and get into their peak seasons we are curious to see how much spin-off trade we get as a result of functional adjacency.
  • Conversations about signage both inside and outside the building are happening.  It will be interesting to see what happens if the signage is successful.  If more people on campus can see where we are, will they come?
  • We are looking at having staff on the ground floor in the information zone to tie the 2 areas together and encourage the transition upstairs or answer those passing questions that are not happening now.
  • Defining the purpose of the space – this will undoubtedly evolve over time as we try out activities and see if the open space works for group work or small workshops. In time we may even be able to book adjacent classrooms to run events.

It’s still a work in progress, learning and developing new systems and procedures but I think we have made good progress.  We are even talking about christmas decorations so looks like everyone is settling in!

Relocation, relocation, relocation

So we have finally moved into our new location on campus, the Atrium , 1st Floor University Place.

This is the careers area and library – shot past the pods used for interviews down to the careers desk. (avoiding students)

 shelving zone

As with any move these things are never simple, but we are getting there. Students seem quite impressed with our new snazzy furnishings, the word nightclub and disco keep getting used – not sure that was exactly what we were looking for, but hey!

signageCould it have something to do with the use of neon signs?

Our colour palette is black, white & grey with accent colours of blue , aqua, green and lime.  It’s actually quite tasteful.

It also lends itself to taking arty shots for fun!

cushions SONY DSCreflections

infozoneWe have also secured an information Zone on the ground floor near the welcome desk and visitors centre.

It will be interesting to see the interaction between the 2 areas.

I’ll let you know how usage and feedback is going when we have been in a bit and my back has recovered from heaving packing crates about!

Who moved my goal posts?

planningIn the wonderful world of Careers Information Management things are never the same 2 years running, it’s what makes it a great place to work. When it comes to making plans it can make it a little challenging!

So when we were told less than a year ago that we would be moving to a new location I never thought it would be easy.

We had a few expectations and assumptions

  1. We would not be consulted, the architect would do whatever they wanted and we would end up with an unusable space.
  2. We would not be trying to move at the busiest time of year – because that would be a bit silly.
  3. Once we had a plan it would be a simple matter of packing up and moving over.
  4. We wouldn’t move exactly as we are there would be some adaptations to make and a certain amount of slimming down of resources to fit a smaller space.
  5. We would have some say over basic things like shelving and display units.
  6. At least our information staff team have been here a while so the transition should be easier than having to train new staff.

Reality

  1. There has been loads of consultation, meetings coming out of my ears – great!
  2. We seem to have come to compromises on some things but have lost other battles. (We shall have to see how it pans out when we open.)
  3. Yes you guessed it, we are due to move around freshers week. So not busy at all !
  4. Packing is the least of our issues, we now need to rebrand, reformat and reprint over 40 publications with 1 month to go!
  5. We have had to make tough decisions on what resources to keep and how we will display them.
  6. We will have to see when we get in what shelving there is and order more if we need it, things are not set in stone and we can adapt as we go along.
  7. Two staff have left the team and we are now in the middle of recruiting for new staff with the clock ticking!

Learning outcomes

  • Get a sense of humour fast!   It’s not going to be plain sailing so just deal with it and laugh. (try not to laugh hysterically!)
  • Keep records of all correspondence so that you know who agreed to what and when.
  • It’s not going to be perfect immediately.
  • It’s not going to be like it was.
  • You are not going to please everyone.
  • Expect the unexpected.
  • Take small steps – you can’t do everything at once.
  • Stay positive and take your team on the journey with you.

Library Design and Space Planning for information professionals

Moving boxesSaw this event and thought i’d give it a plug.  I’d love to go but as we move into our new space that week I fear it may be a bit late! ( plus i’ll be up to my neck in cables and boxes!)

Library Design and Space Planning for information professionals

A half day event organised by the Career Development Group North Eastern Division. This event is aimed at library and information professionals from all sectors interested in library design and space planning projects. You will hear from professionals who will outline projects, cover strategic elements in re-developing library space and provide practical hints and tips to implement in the real world.

Date:     Tuesday 17th September 2013
Time:     9.30-13.05 (arrival, registration and networking from 9.30-10.00)
Cost:      £25 plus VAT = total £30

The Division is providing one free place to students, unwaged or members of CDG who live in the North East. Please see details at:
http://www.cilip.org.uk/career-development-group/divisions/north-eastern/cdg-north-eastern-news

Venue: The event will be based in Room 152, Robinson Library, Newcastle University. There is good disabled access to the library and meeting room. (Access Codes – E, W, G). The Robinson Library is marked ’35’ on the campus map http://www.ncl.ac.uk/about/visit/maps.htm

Directions to Newcastle can be found at http://www.ncl.ac.uk/about/visit/travel/

The Robinson Library is 30 minutes’ walk from Newcastle Central Railway Station, or five minutes’ walk from Haymarket Metro.

Booking: To reserve a place, please email the completed details below to elaine.andrew@northumbria.ac.uk

Booking:
Please book me …….  place(s) for this event.
Name:
Email:
Institution:
Telephone number:
Please delete as appropriate: I would like to pay by cheque or please invoice:
Name:
Address:
Do you have any dietary requirements e.g. vegetarian, wheat free/gluten free?
Do you have any disability-related access requirements e.g. BSL Interpreter, large print etc.?

Library Design and Space Planning for information professionals

Event Programme                           Tuesday 17th September 2013

09:30 – 10:00      Arrival, registration and networking

10:00 – 10:45      Kathryn Armstrong – South Tyneside Council.

Kathryn is Libraries Manager for South Tyneside Library and Information Service. After completing her MA she moved to South Tyneside to be a Young People’s Services Librarian. After various restructures within the Council, Kathryn moved to being “Libraries Development Officer” and then Manager.

In this session Kathryn will highlight the challenges of planning for a new library in the current economic and political climate. She will outline the methods used so far in engaging a variety of stakeholders including work colleagues and the general public.

10.45-11.30                         Dr Richard Pears – Durham University

Richard works with the departments of History, Music and Law as an Academic Liaison Librarian at Durham University Library. He is the co-author of Palgrave Macmillan’s ‘Cite them Right: the Essential Referencing Guide’ and recently achieved a PhD from Newcastle University.

Richard will talk about the opportunities and challenges presented by the Bill Bryson Library’s £11 million East Wing extension, which opened in April 2012. He will also discuss the current two year refurbishment project which will improve the infrastructure in the older parts of the building.

11.30-11.45 Break including refreshments

11.45-13.00                         David Errington – Newcastle University

David Errington is Head of Learning Environment at the Robinson Library at Newcastle University.  In addition to his work in the Robinson Library, David has lectured in the Library School at Northumbria University and has been an active member of CILIP at Regional and National level for UCRG/ARLG. He has been involved in a variety of library refurbishments projects over the years. Although David’s role has a wide remit, his real interest is the changing use of space in the modern academic library.

David will be discussing the major Robinson Library 2011-12 refurbishment project as well as highlighting the important role of the Team Valley Research Reserve Storage Facility within their refurbishment project planning process. He will also address ways to engage stakeholders and ensure effect communication with users as well as colleagues in Estates Support Services sections.

13:00 – 13:05 Round up, final questions and close

13:05 – 13:25 Optional tours of the Robinson Library which includes recently refurbished Levels 3 and 4

Information Centre or Makerspace

Guest post from Darren Jones  @darrenmjones  

RIPThe Information Centre is dead.

Many services have reduced their files and books, or got rid of them altogether, and more emphasis is rightly being put on online resources. Yet we wonder why footfall has dropped? However, if we want students to come to the Centre for anything other than careers adviser appointments or events (or to use the PCs because it’s the quietest place on campus), we need to give them a reason. We need to reinvent the Information Centre.

Makerspaces have been getting a lot of attention in the library world over the last couple of years. I was reading Ellyssa Kroski’s A Librarian’s Guide to Makerspaces: 16 Resources a few months ago and it occurred to me that there is a natural fit with careers centres too. A makerspace is an area where people can come together to create things, experiment and learn together. In libraries they often include 3D printers, tools, software/electronics and an array of physical things to help people make stuff. Creativity, learning together, engagement. These are all things that careers centres try to encourage in students. However, I often wonder how practical our encouragement is. Instead of career workshops, how about an actual workshop?

Think of the practical skills development we could actually be a part of. Also, it plays perfectly with the enterprise agenda that most services (I suspect) are engaging with now. Offering monetary support, getting entrepreneurs in to talk and providing encouragement is great. However, having a practical space for people to experiment and develop their ideas in a collaborative environment could provide a solid foundation for these other levels of support to build on. It could also help develop a student enterprise culture in a more organic way than we are doing at the moment. Careers centres should get in there now, and think about providing this space. Funding seems to be there for enterprise activities at the moment, so perhaps this isn’t too outlandish a possibility. It could be a chance to link up with departments on campus, too. Engineering, IT, Product Design or Fine Art? And maybe it’s time to be at the heart of something, rather than on the outskirts looking in.

Here’s another thought. Making things can be used as part of the career exploration process. In the Chaos Theory of Careers, Robert Prior & Jim Bright talk about collage and other arts-based techniques from the world of art therapy, as well as kinetic sculpture. I have also been reading the work of David Gauntlett, who developed ways to use LEGO as a social science research tool. Basically, getting people to build things out of LEGO to represent their ideas, feelings, experiences and to reflect on this and move on. To me this has always felt like an untapped area for careers centres to develop. The LEGO Group has developed LEGO SERIOUS PLAY as a way for organisations and businesses to use these methods. There is no reason why careers centres couldn’t develop similar approaches to help students navigate the careers thinking process in a physical way. And linking this to a careers makerspace would be a great way to do it.

Creativity, working together, developing skills and learning about yourself. Makerspaces are a great example of what careers services stand for. Why not put them at the centre of what we do? In the Centre…

The Information Centre is dead. Long live the careers makerspace!